Norris City Council Minutes Monday August 10, 2009 BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON AUGUST 10, 2009 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: CHRIS MITCHELL, TOMMY MARINER, JOY WILSON, JACK BLACK AND LOY JOHNSON. Guest speaker, Jackie Nichols from the Anderson County Chamber of Commerce, congratulated the City of Norris for attending the MTAS Training courses and being dedicated and recruiting more individuals to be educated in a governmental environment. Jackie Nichols presented the City Manager Hester a check for 550.00 for the Economic Development Education Grant, MTAS Training. The Council Members were in agreement and appreciated of the gift. HEAR THE PUBLIC Phyllis Helton commented on the concert being a great thing and wanted to congratulate the individuals that contributed to the event. Kathy Sarvis stated concerns with the Mosquitoes in the City of Norris; it is still bad on Butternut Rd and is there any plans to control the Mosquitoes. City Manager Hester stated in the 1980’s was the last time treated. We do treat in certain standing water base areas. We do not treat in resident areas. We certainly don’t have the equipment for the treatment that was done in the 80’s. The equipment that was used in the 80’s was leased. When using the treatment it damaged several things around the area. MINUTES 1. Council Member Tommy Mariner moved to approve the July 13, 2009 Council Minutes and July 13 Public Hearing minutes with corrections. Seconded by Council Member Jack Black. Motion carried by voice vote. Mayor Mitchell discussed and ratify/approve new members on city commissions. Recycle Committee George Miceli and Community Development Board as a non voting member. City Manager Hester will look at the ruling and see if you can have more than six on the Community Development Board. 2. Council Member Chris Mitchell makes motion to approve the commissions list as stated above. Seconded by Council Member Loy Johnson. Motion carried by voice vote. Update on traffic flow in the post office/grocery store area. Mr. Black would like if we could look at and change the route of coming in and out of the post office area. City Manager Hester reviewed and states changing traffic flow could cause more problems than now. Council Member Black would like to see cones to help direct exiting traffic temporarily be put up to experiment until next meeting to see if there would be better traffic flow. 3. Council Member Jack Black makes motion to station temporary cones to experiment until next meeting to help prevent traffic flow. Dies to lack of second. 4. Council Member Chris Mitchell makes a motion to bring off the table the TV Franchise agreement. Seconded by Council Member Tommy Mariner. Motion carried by voice vote. City Manager Hester discusses the agreement with Comcast. The advantages of agreement is getting several things like 5 year term opposed to state having a 10 year term. Having a franchise fees of 3% opposed to state 5%, and some changes in confidentiality statements. Jack Mitchell discusses the issue saying that it is a situation of that is what we have and we have to deal with it. At the end of the 5 year agreement with Comcast, AT&T may be available at that time. When having agreement you have a relationship. 5. Council Member Chris Mitchell makes motion to approve the franchise contract with Comcast. Seconded by Council Member Jack Black. Voting aye: Chris Mitchell, Jack Black, Joy Wilson, and Loy Johnson. No: Tommy Mariner. Motion carried. City Manager Hester speaks on the 507 and 508 Ordinance that were discussed at Public Hearing prior to this meeting and now conducting a second reading for a final approval. Minor issues where brought up but over all the hearing was all positive. If this second and final reading is approved it will take 30 days after this approval. 6. Council Member Chris Mitchell makes motion to approve the second and final reading of the 507 Ordinance to proceed with the annexation on portions of parcels 041.00 on Anderson County Tax Map 020 and 048.00 on Anderson County Tax map 011, and all of Parcels 041.01 and 041.02 on Anderson County Tax Map 020 that is north/northwest of the existing Corporate limits per attached map. Seconded by Council Member Joy Wilson. Motion carried by voice vote. 7. Council Member Chris Mitchell makes motion to approve the second and final reading of the 508 Ordinance amending of the Zoning Map of Norris to zone newly annexed property to S-1, Scenic Highway District and W-1 Watershed District per attached map. Seconded by Council Member Jack Black. Motion carried by voice vote. 8. Council Member Jack Black makes a motion to approve the Resolution 505 adopting a plan of services for the annexation of the Norris dam powerhouse and a portion of Norris dam up to the Anderson/Campbell county line on highway 441 as written. Seconded by Council Member Tommy Mariner. Motion carried by voice vote. CITY MANAGER REPORT City Manager Hester provided the TML assessment and response. Judy Housley was very complimentary about our facilities. TML advised us to conduct post selection pre employment physicals to seasonal workers. This will be done beginning July 2010 and will be reflected in next year’s budget. Update on 2009/2010 Tax Notices payment due date is August 31. Payment received after August 31 is subject to a 2% per month late fee. Received to date is estimated at $84,000.00. Renewal for City Website. Current City web site is operated by a third party provider at a cost of $1,200.00 per year. The site is not flexible and format changes can only be done with a programming charge above and beyond the annual hosting fee. The City can change to a new self-hosted site for a cost of $175.00 per year and have the flexible to add/modify the site as needed. Site management would be the responsibility of the City office staff. 9. Council Member Chris Mitchell makes a motion to change the current provider and go with the new self-hosted site with having the city office staff maintain the site. Seconded by Council Member Joy Wilson. Motion carried by voice vote. City Manager Hester proposed an energy audit to support application for an Energy Efficiency and Conservation Block Grant. Needs Council to consider funding this application out of Undesignated Fund Balance by $3,500.00. The other $500.00 will be asked for Water Commission to fund from NWC Undesignated Fund Balance. We will be able to reimburse the Undesignated Fund Balances if and when we get the grant. The Grant will be funded at 100%. This process if taken will be a two week audit and Mayor Mitchell would like the Tennis Court lighting to be included. 10. Council Member Chris Mitchell makes a motion to fund this application by Decreasing out of the General Undesignated Fund by $3,500.00. Seconded by Council Member Joy Wilson. Motion carried by voice vote. City Manager Hester proposes MTAS review of Fire Protection Services. MTAS Fire Consultant Gary West has agreed to conduct a review of Norris’s fire protection service. The review would begin late September/early October and take approximately 3 months to complete. The review will outline current conditions and provide recommendations going forward. This will be a free service. 11. Council Member Tommy Mariner makes a motion to propose MTAS review fire services. Seconded by Council Member Chris Mitchell. Motion carried by voice vote. NEW BUSINESS Update on the Community Development Board. Jack Mitchell coordinated the concert at the Pavilion at no cost to city, thanking the city for their generosity in these functions. Also, thanking everyone that played a part in this function. Resolution No. 5-2009. A resolution authorizing the city of Norris to participate in the TML risk management pool safety partners loss control matching grant program. 12. Council Member Tommy Mariner makes a motion to pass the Resolution No. 5-2009. Seconded by Council Member Joy Wilson. Motion carried by voice vote. Resolution No. 6-2009 TML Risk Management Pool to enter into a contract. 13. Council Member Tommy Mariner makes a motion to pass the Resolution No. 6-2009. Seconded by Council Member Loy Johnson. Motion carried by voice vote. City Manager Hester complimented the Public Safety Chief and Staff for a job well done this month in the police force. The council members spoke as well saying that they did a great job on their job performance. Council Member Mariner concerned with not having enough officers while on duty when an issue came up earlier in the month. City Manager Hester states when officer acted on scene were two officers when possible. Also, the county will help out when available. 14. Council Member Tommy Mariner moved to adjourn. Seconded by Council Member Joy Wilson. Motion carried by voice vote. 9:00pm.